In many businesses, notarization is one of the final hurdles to completing a contract or transaction. Scheduling appointments, traveling to the notary and handling paper documents slow processes and drive up costs. With Legale.io and Legaliza.io, this step becomes digital: documents are generated, verified and notarized on the same platform with traceability and full legal validity.
Legal integration and backing #
Legaliza.io is the first contract lifecycle management (CLM) platform with notary integration and complete legal validation in Chile. Developed by Despapeliza and supported by the Fundación Red Notarial, the solution automates notarial procedures and electronic signatures—both simple and advanced—modernizing a sector historically slow to digitize. It simplifies legal procedures, facilitates data governance, optimizes document traceability and delivers a safe, fully digital experience. Tasks that previously took hours or required time off work can now be completed in minutes with full legal validity.
The platform complies with Law 19.799 on electronic signatures and Decree 24, which allows interoperability with the Civil Registry via the Operational Advanced Signature (FAO). It also ensures that documents are assigned only to notaries with territorial jurisdiction and records each signature with the time, location, signature type and full user traceability, facilitating audits and providing legal certainty.
Digital notarization workflow #
- Document generation – Legale.io’s form engine creates contracts, deeds and powers of attorney with dynamic fields and validations. The platform integrates data from clients, products or existing contracts.
- Advanced electronic signing – Parties sign using simple, advanced or token-based signatures depending on the document’s risk level. The signature history records who signed and when, ensuring traceability.
- Submission to the notary – Via Legaliza.io’s API, the document is sent to the notary digitally. The network of notaries certified by the Fundación Red Notarial receives the workflow, verifies identities and applies the digital notary signature.
- Receipt and storage – The notarized document is automatically returned to Legale.io. It is stored in a secure repository with version control, access history and a full audit trail. The compliance module ensures each step meets legal obligations and preserves the chain of custody.
Advantages of digital notarization #
- Time and cost savings: Online notarization eliminates travel, paper and delays. Studies on remote online notarization (RON) show that processes that previously took days or weeks due to in‑person logistics can be completed in minutes. Costs associated with travel, printing and courier services are reduced or eliminated.
- Convenience and accessibility: Signers can connect to a notary via video call and sign from anywhere at any time, speeding transactions across different regions.
- Traceability and security: Each document is backed by metadata for time, location and signature type, stored on secure servers and compliant with data‑protection regulations.
- Artificial intelligence: Legaliza.io incorporates AI to identify errors, suggest edits and certify signature authenticity, providing a level of oversight previously achievable only through manual review.
- Sustainability: Digitizing the process reduces paper, ink, transportation and physical storage. The paperless model has prevented the felling of thousands of trees and lowers the carbon footprint.
Use cases #
- Electronic severance settlements – Generation and notarization of severance documents with legal validation.
- Purchase agreements and lease contracts – Preparation, electronic signing and notarization of complex real estate documents.
- Employment contracts for foreign workers – Automating legal requirements and notary certification for foreign employees.
- Leasing contracts and other agreements – Notarization of financial and commercial documents requiring protocolization.
By integrating Legaliza.io’s notary services with Legale.io’s document management and electronic signatures, companies transform slow, manual notarization into digital, traceable and secure workflows. The result is a more agile, accessible and sustainable experience for clients and employees, with full legal backing and total control over the lifecycle of every document.
