In the management of contracts and legal documents, every version and signature matters. With Legale.io, companies can manage all contracts and appendices centrally, with version control and a complete signature history. This digital management module integrates editing in Microsoft Word with tracked changes, signature histories and supports different levels of signature (simple, advanced and token), combining security and flexibility.
Version control and collaboration in Word #
Legale.io works natively with Microsoft Word, allowing teams to collaborate in real time and maintain controlled versions. The system records who edited each clause and preserves previous versions, preventing critical terms from being lost and ensuring that only authorized people make changes. By centralising files in a digital repository, the entire organisation can access the latest templates and contracts, and an accessible audit history is guaranteed for each document.
Signature history and security levels #
Each contract managed in Legale.io includes a signature history: an audited record of who signed, when, from which device and which version of the document was signed. The platform supports three levels of electronic signature, in line with the eIDAS regulation:
- Simple electronic signature: demonstrates the intention to accept and is ideal for consents and low-risk agreements. It can be a click, a drawn signature or an email confirmation.
- Advanced electronic signature: uniquely links the signer’s identity to the document through control data (hashes, logs, verification codes) and ensures that only the signer controls the signature data. It is suitable for commercial contracts and sensitive documents.
- Token (qualified) electronic signature: requires a certificate issued by a trusted service provider and a secure device (token, smart card). It offers the highest level of security and is equivalent to a handwritten signature, although its complexity limits its use to contexts with high legal requirements.
Automation and savings with digital CLM #
Switching to a fully digital contract management process drastically reduces approval times and financial risks. Contract management systems automate review and notification workflows, shortening signature cycles and increasing efficiency. Companies adopting electronic signatures cut response time from days to minutes and can reduce contract closing time by up to 70 % through automatic reminders and parallel signing. Moreover, lack of control over contracts can cost organizations up to 9 % of their annual revenue due to automatic renewals, unmanaged costs and scattered documentation. Centralizing and automating the CLM recovers that value by improving visibility, standardizing processes and accelerating execution.
AI assistant to improve documents #
Legale.io includes an AI assistant that analyses contracts, extracts key terms and summarises complex clauses in seconds. This AI functionality can reduce contract lifecycle time by up to 68 % by automating drafting, review and negotiation. The assistant identifies important dates, suggests improvements and generates summaries, allowing lawyers and managers to focus on strategy instead of routine tasks.
Benefits for the organization #
- Efficiency and transparency: Collaborative editing and version control prevent errors and rework; signature histories guarantee traceability and regulatory compliance.
- Adaptable security: The ability to choose between simple, advanced or token signatures allows the security level to match the document’s risk.
- Cost and time reduction: Automation shortens approval times and avoids financial losses from manual handling or uncontrolled renewals.
- Applied intelligence: The AI assistant speeds up review and improves contract quality by providing insights and preventing omissions.
With Legale.io, digital management of legal and fiscal matters becomes an agile, secure and transparent process that integrates version control, electronic signatures of different levels and AI assistance. This combination provides companies with a fully digital CLM that saves time, reduces risks and improves the quality of their agreements.
