Digital document management for human resources

Optimize Labor Document Management with Legale.io

Through digital technologies, we improve the quality of labor document processes, managing the electronic signature and its custody over time.

How do we improve the quality of life of the HR team?

Solutions for the Main Challenges in HR

1. Legal compliance and reduction of fines

Problem: Lack of required legal documentation.

Solution: Configuration and automated generation of documents according to the needs of the position.

Features: Smart templates, software integration (API, SFTP), CSV automation, workflow.

Real case: A growing client was fined and assessed for not keeping their employees’ documentation up to date. With Legale.io, they were able to generate and control the signing of documents in bulk, avoiding future penalties.

2. Traceability and document tracking

Problem: Lack of control over signed documents.

Solution: Automated tracking of the signing process.

Features: Status by document, advanced filters, alarm and expiration management.

Case study: A client was unable to sign their work documentation on time, delaying the start of a project. With Legale.io, they implemented a formalized document management system that improved control and planning.

3. Quick access to documents for auditing

Problem: Difficulty finding documentation of collaborators.

Solution: Advanced searches with metadata.

Features: Individual electronic folders, up to 4 metadata per document, advanced filters.

Real case: A client centralized its documents at the head office, which made it difficult to provide information during audits. With Legale.io, they digitized the files and optimized accessibility by branch.

4. Mass management of collaborators

Problem: Delays in hiring large volumes of staff.

Solution: Automation in document generation and management.

Features: Software integration, CSV automation, smart templates.

Real case: A growing client needed to hire many employees in a short period of time. With Legale.io, they implemented mass document generation, optimizing time and reducing errors.

5. Signing documents remotely

Problem: Long waiting times due to physical distances

Solution: Remote electronic signature.

Features: Secure digital signature via email.

Real case: A client adopted Legale.io to implement remote digital signature during the pandemic, reducing management time and costs.

6. Elimination of physical storage costs

Problem: Expenditure on warehouses for physical files.

Solution: 100% digital cloud platform.

Features: Scalable cloud space according to needs.

Real case: A client reduced costs by eliminating four physical warehouses and moving its files to the cloud, improving the security and availability of information.

7. Reduction of errors in document generation

Problem: High error rate in manual documents

Solution: Automation with integration to databases

Features: Smart templates, CSV automation, API integration

Real case: A team with a heavy workload was making frequent mistakes in contracts. With Legale.io, they automated management, reducing errors by 99% and improving efficiency.

8. Time optimization in HR management

Problem: Excessive hours dedicated to document management.

Solution: Process automation, reducing management times.

Features: Remote signature, integration with external systems.

Real case: A client reduced the number of supervisors and optimized document signing in the field thanks to remote digital signature.

Documents Managed in Legale.io

Employment contracts
Data Management and Performance
Integrating new collaborators
Guidelines for employees
Record of working hours
Signing of satisfaction surveys
Attendance control to training sessions
Remote entry and exit control
Expense reports
Changes in contracting conditions
Bonus Agreements
Labor settlements
Labor Annexes
Employee induction

Clients who trust Legale.io

Transform your HR team's document management

With Legale.io, you can digitize and automate the management of labor documents, ensuring regulatory compliance, efficiency and cost reduction.

Hear directly from our valued customers!

Himura Adreas CEO at Manika

After evaluating different alternatives, we decided to integrate Despapeliza's document management platform due to a need to move forward as a company towards digitalization. Thanks to the autonomy in configuration, we have covered different areas of the company, automating internal and external workflows, managing to eliminate paper and save resources. Our users have become accustomed to the ease of the platform, demanding digitalization in more company processes.

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Lucy Rodriguez Administration Leader

Thanks to the ease of use of the solution, we achieved rapid adoption of the tool and reduced signing times from 7 days to just hours in processes of board minutes, committees and commercial agreements. We save 100% of the expenses associated with the transportation of documents and the collection of signatures in different communities, and even outside Santiago.

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