Privacy Policy – legale.io

Welcome to legale.io, a Service of Despapeliza Llc.

Thank you for choosing legale.io, an advanced document management and e-signature platform, meticulously crafted to enhance your digital document management and signing experiences. At Despapeliza Llc., we solemnly prioritize and respect the privacy and security of your personal information.

This Privacy Notice aims to transparently communicate our steadfast dedication to safeguarding your data and to elucidate how we, as a data controller, collect, utilize, manage, protect, and store your personal information. We affirm our commitment to uphold the highest standards of privacy and data protection laws and regulations in every jurisdiction in which we operate.

Why This Privacy Notice Matters

Your privacy matters to us, and thus, we encourage you to meticulously peruse this notice, which applies to all interactions with legale.io, whether accessed via web, mobile application, API, or other platforms. Herein, we delineate the specifics of our privacy practices and your associated rights, ensuring that you have comprehensive insights into our practices related to your personal information.

Core Assurance

Despapeliza Llc, via legale.io, operates fundamentally as a data processor and at instances, as a data controller, managing and storing data exclusively for the provision and enhancement of our platform’s services. We vow that your data is not used for any ulterior purposes, and its utilization is strictly confined to the offerings provided through our platform. Our principle extends to ensuring that your data is neither sold, leased, nor traded to third parties for their promotional purposes.

Adherence to Legal and Ethical Practices

We formulate our data management practices abiding strictly by applicable data protection laws, including, but not limited to, the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other pertinent legal frameworks. Our platform ensures that your data is handled with the utmost integrity and confidentiality.

Navigating this Privacy Notice

We have organized this Privacy Notice into sections to aid you in effortlessly navigating through the pertinent information. It will expound upon the specifics of our data collection, processing, sharing, and safeguarding practices, along with detailing the rights you hold with respect to your data.

Collection of Personal Information

Commitment to Ethical Data Management

At Despapeliza Llc, and through our service, legale.io, we staunchly adhere to a principled approach to data collection, ensuring that the personal information we gather is handled with utmost respect and only for the explicit purposes of delivering our services. Your trust is paramount to us, and we are committed to maintaining it by ensuring that your data is not exploited for any purposes other than to facilitate your use of our platform.

Types of Information Collected

In our pursuit to provide a seamless and secure document management and e-signature experience, we collect specific types of personal information, which may include but is not limited to:

Identification Data: Including your name, title, and organization.
Contact Data: Such as email address, telephone number, and postal address.
Account Data: Details used to create and manage your account on our platform, like username, password, and security questions and answers.
Transaction Data:Including details about documents you create, manage, or sign, your interaction with them, and other users with whom you interact.
Technical Data: Such as IP address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system, and platform, and other technology on the devices you use to access our platform.
Communication Data: Your preferences in receiving communications from us and our third parties and your communication preferences.

Methods of Collection

The collection of your personal information is executed through various methods, including but not limited to:

Direct Interactions: Personal information that you provide by filling in forms, creating an account, uploading or signing documents, or corresponding with us via email, phone, or otherwise.
Automated Technologies or Interactions: As you navigate through legale.io, we may automatically collect Technical Data about your equipment, browsing actions, and patterns.
Third Parties or Publicly Available Sources: We might receive personal data about you from various third parties and public sources, especially when you integrate or connect our API with third-party services.

Usage of API and Third-Party Integrations

In scenarios where legale.io is integrated with third-party services via APIs, data might be exchanged to facilitate the integrated functionality. It’s pertinent to note that any data exchanged through APIs is strictly for executing the requested operations and is not utilized for any other purposes.

Our Assurances

We do not, under any circumstance, utilize the collected personal information for ancillary purposes such as marketing, analytics, or any other activity beyond the scope of providing and ensuring the efficient working of the services offered by legale.io. We acknowledge and respect the sensitive nature of the documents and information handled by our platform and assure you that they are unequivocally secure and confined to the specified use-cases.

Use of Personal Information

Our Assurances

Embodied with a foundational principle of utilitarian use of personal information, legale.io, powered by Despapeliza Llc, employs the collected data strictly for purposes associated with delivering our advanced document management and e-signature services. Our use of your information remains unequivocally bound by our overarching principle of ethical and minimalistic data use, where your information never becomes a commodity for extraneous purposes.

1. Purpose of Utilizing Information

Your personal information is utilized strictly for the undermentioned purposes, adhering to our ethical framework of use:

Service Provision: To facilitate the creation, management, and execution of document management and e-signature services, ensuring seamless, efficient, and secure operations.
Customer Support: To provide pertinent assistance and support, addressing inquiries, and resolving any challenges or issues you may encounter while using our platform.
Account Management: To manage our relationship with you, which includes notifying you of any changes to our service or your account.
Legal and Regulatory Compliance: To ensure adherence to various legal, regulatory, and compliance obligations, including audit, reporting, and other obligations under applicable laws.

2. Legal Basis for Processing Personal Information

Our processing of your personal information is predicated upon the following legal bases:

Contractual Necessity: Processing required to fulfill a contract to which you are a party or to take steps at your request before entering into such a contract.
Legal Obligation: Processing necessary for compliance with a legal obligation to which we are subject.
Legitimate Interests: Processing necessary for the purposes of the legitimate interests pursued by us or by a third party, unless overridden by your interests or fundamental rights and freedoms.

3. Restriction to External Utilization

We remain staunch in our assurance that your personal information is never used for external marketing, sales, or analytics purposes. At Despapeliza LLC, we robustly guard against the use of your information for any purposes unrelated to the service provision of legale.io, providing a sanctuary of trust and assured privacy.

4. User-Centric Ethical Approach

Your confidence in our platform is pivotal, and we unswervingly ensure that the usage of your personal information remains transparent, ethical, and user-centered, with a resolute focus on delivering superior service and safeguarding your digital engagements.

Personal Information Sharing

Principle Statement

At Despapeliza LLC, home of legale.io, we are dedicated to maintaining a fortress of privacy around your personal information. Sharing of your data is executed with strict adherence to legal and operational necessity, maintaining a perennial focus on ensuring its confidentiality and security.

1. Internal Data Sharing

While legale.io endeavors to provide you with a seamless and secure document management experience, internal sharing of data may occur among our various departments, such as Customer Support, Technical, and Legal, solely to facilitate and enhance your user experience and to ensure the platform’s optimum functionality.

2. Sharing with Third Parties

API and Third-Party Integrations: When you utilize our API or integrate legale.io with third-party services, data sharing is conducted strictly to ensure the proper functioning of such integrations and not for any alternative purposes.
Service Providers: We may share information with third-party service providers who facilitate the operational aspects of our platform (e.g., hosting, data backup, and security). We enforce stringent data protection provisions in our contracts with service providers to safeguard the security and confidentiality of your data.
Legal and Regulatory Entities: In exceptional circumstances, we may be obligated to share your personal information to comply with applicable laws, regulations, legal processes, or governmental requests to protect the rights, property, or personal safety of the company, our users, or the public.

3. Sale or Transfer of Business

In the unlikely event of a sale, merger, consolidation, liquidation, reorganization, or acquisition, your information may form part of the transferred assets. In such cases, we shall notify you through email and/or a prominent notice on our platform and assure you that the information is treated with equivalent confidentiality and security in the subsequent entity.

4. Non-utilization for Marketing

We affirm that your personal information is never shared with external entities for marketing, advertising, or other similar activities that are not directly related to your usage of legale.io.

5. Anonymized Data

On occasion, we may share anonymized data (where individual users cannot be identified) with research institutions, analysts, or other parties for research and analysis aimed at improving our services and technologies. This does not involve disclosing personal information that can identify any individual user.

6. Your Consent

Except for the conditions outlined above, we will not share your personal data with any additional third parties unless we have obtained your explicit consent to do so.

Retention of Personal Information

Commitment to Ethical and Minimalistic Data Retention

Despapeliza LLC and our platform, legale.io, as guardians of your personal information, uphold a strict and ethical data retention policy. We embrace a philosophy of minimalistic data retention, ensuring that your personal information is only retained for periods that are strictly necessary and legally compliant.

1. Duration of Retention

2. Post Contractual Relationship

30-Day Retention: Following the cessation of your contract or account deactivation, your personal information is retained for an additional period of 30 days. This practice allows us a window for facilitating any potential account reactivations and to manage any finalizing activities related to your account.
Data Erasure: Post the aforementioned 30-day period, we reserve the right to erase or destroy your personal information, ensuring that your data is not retained beyond necessary periods. This is executed in adherence to our commitment to minimalistic data retention and in compliance with applicable data protection laws.

3. Legal and Regulatory Retention

In specific scenarios, we may be obligated to retain certain aspects of your personal information for extended periods to comply with applicable legal, tax, or regulatory requirements. This may involve retaining data related to transactions, correspondence, and general account activity to fulfill statutory obligations and for audit purposes.

4. Data Destruction Policies

Secure Erasure: When your data is deleted or destroyed post the retention period, we employ secure data destruction and erasure processes to prevent unauthorized parties from gaining access to the erased data.
Audit and Verification: Periodic audits and verification processes are implemented to ensure that data erasure practices are compliant with our policies and regulatory obligations.

5. Your Rights and Control

Your control over your personal information is paramount:

6. Exceptions

In particular and rare situations, where there is an ongoing dispute, legal claim, or other exceptional circumstances, we may retain certain data beyond the general retention period until the matter is fully resolved.

Security of Personal Information

Upholding a Stronghold of Security

Despapeliza LLC, via our platform legale.io, embodies a fortress of data security, treating your personal information with paramount significance and ensuring its safety through rigorous, state-of-the-art security measures. Your trust drives our commitment to safeguarding your data against unauthorized access, disclosure, alteration, and destruction.

1. Technological Safeguards

Encryption: We employ robust encryption technologies during data transmission and while stored within our databases, thereby protecting your information from unauthorized access.
Firewalls and Anti-Malware Software: Implementing firewalls and anti-malware software to shield our systems from malicious attacks and unauthorized access.
Secure Access: Enforcing secure access protocols and mechanisms such as Two-Factor Authentication (2FA) to fortify account security.

2. Organizational Measures

Employee Training: Consistent training and awareness programs for our employees, ensuring they are adept in handling your personal information securely and recognizing potential threats.
Access Control: Implementing stringent access controls, ensuring only authorized personnel have access to your personal information and only when it is necessary.
Data Minimization: Adhering to principles of data minimization and ensuring that only pertinent and necessary data is processed.

3. Physical Security

4. Breach Response

6. Continuous Improvement

7. Third-Party and API Security

8. User Participation

Your Rights and Choices

Affirmation of User Autonomy

Despapeliza LLC and our product, legale.io, firmly believe in the principle that you have control over your personal information. With this foundation, we strive to ensure that you have transparent, straightforward, and accessible mechanisms to exercise your rights regarding your data.

1. Right to Access

2. Right to Rectification

3. Right to Erasure (‘Right to be Forgotten’)

4. Right to Data Portability

5. Right to Restriction of Processing

6. Right to Object

7. Right to Withdraw Consent

9. Right to Lodge a Complaint

10. Automated Decision Making and Profiling

11. Exercising Your Rights

12. Limitations

Cookies and Tracking Technologies

Balancing User Experience and Privacy

Despapeliza LLC and our platform, legale.io, utilize cookies and other tracking technologies to enhance user experience and service delivery while maintaining an unwavering commitment to data privacy and user agency.

1. Utilization of Cookies and Tracking Technologies

2. Types of Cookies Employed

Session Cookies: Temporary cookies that remain in your browser until you leave our platform, aiding in navigation and session continuity.
Persistent Cookies: Cookies that remain in your device for a set period or until they are manually deleted, which enable us to remember your preferences and recognize you across different browsing sessions.
Third-Party Cookies: Cookies set by third parties that may collect data outside our platform and are usually used for advertising and analytics purposes.

3. Other Tracking Technologies

Pixels, Beacons, and Tags: These technologies assist in navigating information from your browser to our server, supporting platform functionality and aiding in understanding user interaction with our emails and website.
Log Files: To enhance platform performance and security, log files record actions occurring on the platform, collecting data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.

4. User Consent and Control

Informed Consent: We seek your explicit consent to utilize cookies and similar technologies, providing clear and comprehensive information regarding their use and purpose.
Cookie Preferences: You maintain autonomy to configure your cookie preferences, allowing or restricting types of cookies through your browser settings.
Opt-Out Options: We provide options for you to opt-out of certain types of tracking, including analytical and third-party advertising tracking.

5. Third-Party Analytics

6. Impact on Platform Use

7. Our Commitment

Children’s Privacy

A Staunch Protector of Children's Digital Presence

Despapeliza LLC, through legale.io, steadfastly adheres to principles and legislations aimed at safeguarding the digital privacy of children. With a fundamental commitment to the protection of younger users, our practices are diligently aligned to uphold the integrity of children’s digital privacy.

1. Age Restrictions

2. Collection and Use of Children’s Data

3. Identifying and Addressing Data Collection

4. Parental Controls and Intervention

Information Review: Parents or guardians who believe that their child has submitted personal information to us and wish to review and/or request its deletion, or refuse further collection and use, are encouraged to contact us.
Protection Commitment: : We commit to assist parents and guardians in exercising control over their child’s digital interactions and ensuring their privacy is robustly protected.

5. Educational and Informative Orientation

Informative Posture: Our platform may, in future endeavors, develop content that is educational and informative for a wider age demographic, in which case, specific and stringent protective measures will be implemented to safeguard children’s privacy.
Age Verification: : Rigorous age verification mechanisms will be employed to ensure compliance with age-related legal requirements and to restrict access to unauthorized age demographics.

6. Obligation to Report

7. Protective Mechanisms

Educational Outreach: We may work towards developing educational content aimed at parents and guardians, offering insights and tools to protect children’s privacy in the digital realm.
Safeguarding Measures: In alignment with our potential outreach to younger demographics, dedicated safeguarding mechanisms will be introduced, embodying our protection-first approach.

Cross-border Data Transfers

Navigating Global Data Flows with Integrity

Despapeliza LLC, via legale.io, engages in the digital ecosystem where data dynamics are inherently global. Our adherence to strict data protection standards is unwavering, even as data traverses across borders, ensuring that your personal information is accorded the utmost respect and protection.

1. International Data Movements

2. Commitment to Compliance

3. Ensuring Adequate Protection

Data Safeguard Mechanisms: We deploy effective measures to safeguard your data during international transfers, ensuring a level of data protection that adheres to our stringent standards and applicable legal requirements.
Vendor Assessment: Any third-party service providers involved in the data transfer process are meticulously vetted to ensure their data protection practices align with our commitment and legal standards.

4. Data Transfer Mechanisms

Legal Frameworks: Our cross-border data transfers are facilitated using recognized legal mechanisms and frameworks that are designed to ensure the lawful and secure transfer of personal information across borders.
Data Processing Agreements: We utilize binding contracts and agreements to ensure that data recipients in third countries uphold equivalent levels of data protection and security.

5. User Awareness and Control

6. Jurisdictional Implications

Data Subject to Foreign Laws: Users should be aware that data transferred to other countries will be subject to the laws of that country, which may differ from the data protection standards in the user’s country of residence.
User Rights: We strive to ensure that users can exercise their data protection rights, irrespective of where their data is processed.

7. Periodic Review and Auditing

Updates to This Privacy Notice

Dynamic Practices in a Fluid Digital Environment

Despapeliza LLC, through legale.io, remains ardently committed to maintaining a transparent, up-to-date, and accessible Privacy Notice. Our practices, technologies, and regulatory landscapes continuously evolve, necessitating periodic revisions of this notice to ensure its alignment with our present operations and compliance with applicable legal frameworks.

1. Periodic Review and Revision

2. Notifying Users of Updates

Transparent Communication: We prioritize notifying you of any substantive changes, amendments, or updates to our Privacy Notice in a clear and conspicuous manner.
Accessible Updates: Revisions will be accessible on our platform, with the effective date of the updated notice prominently displayed, ensuring that you are always interacting with our most current practices.

3. User Engagement and Feedback

Active Participation: We encourage users to periodically review our Privacy Notice and actively participate by providing feedback, which is instrumental in our continuous endeavor to enhance our privacy practices and communications.
Informed Interaction: It is vital for users to review any updates to stay informed about how we collect, process, and safeguard their personal information.

4. Historic Versions

5. Continuous Compliance

Adaptive Strategies: As regulations, technologies, and business practices evolve, our Privacy Notice will be refined to ensure continuous compliance with applicable laws and alignment with industry standards.
Legal Vigilance: We remain vigilant and responsive to legal developments, ensuring our Privacy Notice is adapted promptly to reflect changes in data protection laws and regulatory guidance.

6. Contact Information

Contact Information

Your Voice, Our Priority

Despapeliza LLC and our platform, legale.io, firmly believe in maintaining an open, transparent, and continuous dialogue with our users. Your questions, feedback, and concerns regarding our privacy practices and policies are invaluable, driving our perpetual evolution towards enhanced data protection and user engagement.

1. For Inquiries and Clarifications

2. Exercising Your Rights

3. Feedback and Suggestions

4. Report a ConcernReporting Mechanism

If you have concerns or encounter issues related to your data protection, please report them directly via concerns@legale.io, ensuring they are addressed promptly and effectively.